Secretary, Infrastructure Department (2-Year Contract)

Key Responsibilities

• Assist the Head of Department (HOD) in all private secretarial duties, personal, and confidential matters.
• Plan and schedule meetings and appointments, as well as manage diaries for the HOD.
• Make preparations for meetings, including call for meetings, meeting room reservations, refreshments, and other related tasks.
• Prepare meeting minutes and submit the draft minutes within the stipulated timeframe.
• Prepare or distribute the agendas and minutes of the meeting in a timely manner.
• Monitor and record all outgoing mails.
• Improve the administration system with proper filing of all correspondence received and copies of replies sent.
• Maintain the inventory system for stationeries for the department.
• Arrange and make the necessary preparations and bookings for the HOD and department staff for official meetings, seminars, courses and company site visits.
• Promote positive work etiquette and productive working culture in the department.

Key Requirements.

• Minimum of three (3) years of experience as a secretary or any related field.
• Good interpersonal and communication skills.
• Ability to manage highly confidential and sensitive matters.
• Self driven, ability to multitask and work well in a team.
• Have a strong sense of responsibility in managing confidential matters.